Pharmacy Distribution Management System
Easy Distribution is a pharmacy distribution management system designed to help pharmacies and distributors manage products, inventory, sales, purchases, customers, suppliers, returns, payments, collections and business reports from one application.
It runs on the device, keeps working without an internet connection, and can back itself up to your own Google Drive.
Read our Privacy Policy and Terms of Service.
Easy Distribution
DashboardEncrypted backup to your own Google Drive
Overview
Easy Distribution is a pharmacy distribution and inventory management application for businesses that supply pharmacies. It replaces the mix of notebooks, spreadsheets and printed invoice books that a growing distributor usually outgrows, and keeps products, stock, customers, suppliers and money owed in one consistent set of records.
Your records are stored on the device in a local database. The application opens and keeps working with no internet connection at all — useful in a stores room, a basement, or on the road.
It is organised around how a distributor actually trades: buy from suppliers, hold stock, invoice pharmacies, chase what is owed, handle what comes back.
Because the records live on the device, backups matter. The application can write an encrypted backup file, and can keep recent backups in a private folder in your own Google Drive.
Easy Distribution is a business application used by the distributor’s own staff. It is not a pharmacy dispensing system, it does not hold patient records, and it is not a medical device.
Key features
Each area below is a working part of the application, and they share the same records — a sale moves stock, a return moves it back, and both show up in the customer's balance.
Keep a single product catalogue with pack sizes, batch and expiry details, purchase and selling prices, and customer-specific prices where a pharmacy has agreed rates.
Track stock as it moves in from purchases and out through sales, returns and adjustments, so the figure on the screen is the figure on the shelf.
Raise an invoice from the counter or the road, apply line and invoice discounts, record free stock, and print or share the document straight away.
Record credit sales against a pharmacy, see what is outstanding, and enter collections with a receipt for the customer.
One record per pharmacy and per supplier, with contact details, trading history and outstanding balances in the same place.
Enter supplier purchases and purchase notes, update stock and costs on receipt, and keep the paperwork attached to the supplier it came from.
Handle goods coming back from a pharmacy and going back to a supplier as first-class documents, with the stock and balance effects applied for you.
Sales, purchase, customer and owner reports built from your own records, ready to read on screen or export.
Print invoices and receipts to a Bluetooth ESC/POS thermal printer on Android, and produce PDF documents for anything that needs a full page.
Plan delivery runs and routes, assign stops, and print a manifest for the person taking the goods out.
An activity trail records changes to your records, so questions like “when did this price change” have an answer.
Export an encrypted backup to the device, or connect a Google account and let the app keep recent backups in its own private Drive folder.
Inventory
Stock in a distribution business changes all day — goods arrive, invoices go out, a pharmacy sends something back. Easy Distribution applies each of those to stock as it is recorded, so the balance is a consequence of your documents rather than a number somebody remembered to update.
Sales
The sale is where most of the day happens, so it is built to be quick: pick the pharmacy, add lines, apply the discount that was agreed, and produce the document.
Purchasing
Everything you buy, recorded against the supplier it came from. A purchase updates stock and costs from the document itself, so the catalogue reflects what you actually paid.
Money
Credit is how the trade works, so knowing what is outstanding — and recording it the moment it is paid — is half the job. Collections and payments both post against the balance they settle.
Customers
A pharmacy is not just a name on an invoice — it is a balance, a price agreement, a delivery address and a trading history.
Suppliers
The same view, in reverse, of every business you buy from — what you bought, what went back, and what you still owe.
Returns in
Goods coming back from a pharmacy, recorded as a document in its own right so the stock movement and the balance adjustment both happen.
Returns out
Goods going back to a supplier — damaged, expired or wrongly supplied — handled the same deliberate way.
Reporting
Every report is built from the documents you have already entered. There is nothing to reconcile, because there is only one set of books.
Backup & Restore
An application that stops when the internet stops is not much use in a stores room. Easy Distribution keeps your records on the device, and takes the responsibility that comes with that seriously.
The application reads and writes a database on the device itself. There is no waiting for a server, no spinner between screens, and no lost afternoon when the connection drops.
Backups are compressed and encrypted with AES-256-GCM before they are written or uploaded. A damaged or altered archive fails its integrity check and is refused rather than restored over good data.
Backups can run manually, daily, weekly or monthly. An automatic backup is skipped when there is no connection, when the Google account needs re-authorising, or when the battery is very low.
Restoring replaces what is on the device with a backup you choose, after a confirmation. The five most recent Drive backups are kept, so you are not restricted to the newest one.
Where a deployment is configured for team use across several devices, business data can instead synchronise through a managed cloud database. Google Drive backup and cloud synchronisation are separate features and are not used together.
Google Drive backup
Backups are only useful if they survive the device. Connecting a Google account gives the application somewhere to put them that you already own and can already get back into. Connecting is optional — the application runs, and backs up to the device, without it.
Easy Distribution requests exactly one Google Drive permission, and no other Google API scope:
https://www.googleapis.com/auth/drive.appdata
This is Google’s application data folder scope. It grants access to a hidden folder that belongs to this application alone — it does not appear in your Drive, no other application can read it, and it gives Easy Distribution no access whatsoever to the rest of your Drive. When you sign in, the application also receives the basic profile information Google provides with any sign-in: your Google account identifier, email address, display name and profile picture, which are used to show which account backups are going to.
You can disconnect the account at any time from Settings › Google Drive backup in the application, and revoke access entirely from your Google Account permissions page. Disconnecting does not delete your business records from the device.
The full detail — what the backup contains, how it is encrypted, how long it is kept and how to delete it — is set out in our Privacy Policy.
Privacy and data handling
A short summary. The Privacy Policy is the full and binding version, and it describes the application's Google API usage in detail.
Your products, customers, suppliers and documents are stored on your own device. ThinkInICT does not receive a copy of them and cannot read them.
If you connect Google Drive, backups are uploaded to the hidden application data folder of your own Google account — not to a server we operate.
Google account information and Drive access are used only to provide backup and restore. They are never sold, never used for advertising, and never transferred to anyone except as described in the policy.
These pages have no analytics, no tracking pixels, no advertising, no cookies set by us, and no sign-in. They make no third-party requests.
Easy Distribution’s use of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.
Questions about any of this? Get in touch.
ThinkInICT publishes and supports Easy Distribution. Email is the fastest way to reach us, and we aim to reply within two working days.
Questions about using the application, setting it up, or something that is not behaving as you expect.
support@app.thinkinict.comQuestions about what the application stores, or a request relating to your data or your Google account connection.
support@app.thinkinict.comAsk us anything about how the application works, what it stores, or how the Google Drive backup is set up. We answer by email.